宝礼行贸易（船务订单员）
所在地区： 上海
所属行业： 贸易/进出口
职位类别： 贸易/采购/物流/仓储 > 业务跟单
| 全职 | 2024年04月13日 | ||
| 若干 | 面议 | ||
| 英语 精通 | 上海 | ||
| 1-2年 | 本科 | ||
| 不限 |
职位描述:
Job Responsibilities:
As Shipping Coordinator:
- Follow up and execute PO administration, and update PO management system data on shipping status
- Follow up and manage on PO Exception report on shipping related issues (e.g. shipping documentations)
- Negotiate and ship in time all products ordered by BUs
- Handle and manage shipments, covering (Ocean, Air and FedEx/***) shipments by FCL or LCL
- Update packing measurement information
- For Trading PO shipment: a. Handle shipping documentations; b. Handle shipping invoicing for BU’s payment; c. coordinate with maker and forwarder for shipment arrangement
- For air shipment: a. Handle shipping documentations; b. Handle shipping invoicing for BU’s payment
- For ocean Shipment: a. Work with vendor and forwarder for shipping arrangement; b. Handle shipping documentations; c. Handle shipping invoicing for BU’s payment
- For ***/FedEx shipment: a. Collecting shipping address from BU’s; b. Work with vendor to collect Invoice and Packing, then convert to GBS’s shipping documents, and then pass to Forwarder to issue FedEx/*** AWB; c. Handle shipping documentations; d. Handle shipping invoicing for BU’s
- In case of ETD delays, inform Sourcing Asia team and Supply Chain US/EU team. Negotiate with vendors on new ETD and decide shipping mode with information support from Shipping team
- In case of ocean freight forwarder changes or air shipment, inform vendors of selected forwarder
- The other task assigned by superior.
As POM:
- Coordinate availability of inspection references (PO, Approved samples, checklists, etc.) for QC inspectors’ use during inspection;
- Follow up compliance audit program, inform vendor about necessary test, arrange QC Inspectors to pick up compliance test auditing samples according to QE's auditing plan, and counter check the compliance record before QC inspection (RoHS/Cadmium/REACH DoC ………etc.)
- Negotiate with vendors for better delivery time when necessary. Inform and co-work with other Operations teams for related PO management issues when necessary.
- Summarize inspection results and communicate with concerned groups (Purchasing, Sales, etc.), to make the final conclusion of an Inspection result (with support from PD, Sourcing and QCM when necessary)
- Arrange QC daily inspection schedule on daily basis, including re-work/re-inspection of rejected orders, Checking QC expense report every 2 weeks.
- Follow up skip inspection program, update timely with vendor and GIP, follow up vendor’s self-inspection result
- Maintain/update GIP/QC Database properly to ensure the data input correctly and timely
- Manage Goods Ready Date according to the PO EFD data in GIP to achieve best delivery on time ratio, provide PO management training to vendor when necessary, push vendors to book inspection and shipment on time, in case of exception, contact and push vendor and coordinate with BU in a timely manner
- Manage vendor claims, update timely with BU/GIP
- Accepting / rejecting an order in term of quality in system for the final QC decision
- Visit factories when necessary for business meeting and capacity audit every year (once per year minimum)
- Run Capacity audit at factory
- Track vendor Delivery performance to anticipate DOT issues
- Communicate KPI to vendors in monthly basis and follow up CAPs from vendor in order to hit KPI target
- Conduct vendor capacity audit yearly
- The other task assigned by superior.
职位要求：
- 大学本科以上学历，有1年贸易公司工作经验
- 流利的英语口语和写作能力
- 擅长Excel
- 独立工作以及团队合作的能力
As Shipping Coordinator:
- Follow up and execute PO administration, and update PO management system data on shipping status
- Follow up and manage on PO Exception report on shipping related issues (e.g. shipping documentations)
- Negotiate and ship in time all products ordered by BUs
- Handle and manage shipments, covering (Ocean, Air and FedEx/***) shipments by FCL or LCL
- Update packing measurement information
- For Trading PO shipment: a. Handle shipping documentations; b. Handle shipping invoicing for BU’s payment; c. coordinate with maker and forwarder for shipment arrangement
- For air shipment: a. Handle shipping documentations; b. Handle shipping invoicing for BU’s payment
- For ocean Shipment: a. Work with vendor and forwarder for shipping arrangement; b. Handle shipping documentations; c. Handle shipping invoicing for BU’s payment
- For ***/FedEx shipment: a. Collecting shipping address from BU’s; b. Work with vendor to collect Invoice and Packing, then convert to GBS’s shipping documents, and then pass to Forwarder to issue FedEx/*** AWB; c. Handle shipping documentations; d. Handle shipping invoicing for BU’s
- In case of ETD delays, inform Sourcing Asia team and Supply Chain US/EU team. Negotiate with vendors on new ETD and decide shipping mode with information support from Shipping team
- In case of ocean freight forwarder changes or air shipment, inform vendors of selected forwarder
- The other task assigned by superior.
As POM:
- Coordinate availability of inspection references (PO, Approved samples, checklists, etc.) for QC inspectors’ use during inspection;
- Follow up compliance audit program, inform vendor about necessary test, arrange QC Inspectors to pick up compliance test auditing samples according to QE's auditing plan, and counter check the compliance record before QC inspection (RoHS/Cadmium/REACH DoC ………etc.)
- Negotiate with vendors for better delivery time when necessary. Inform and co-work with other Operations teams for related PO management issues when necessary.
- Summarize inspection results and communicate with concerned groups (Purchasing, Sales, etc.), to make the final conclusion of an Inspection result (with support from PD, Sourcing and QCM when necessary)
- Arrange QC daily inspection schedule on daily basis, including re-work/re-inspection of rejected orders, Checking QC expense report every 2 weeks.
- Follow up skip inspection program, update timely with vendor and GIP, follow up vendor’s self-inspection result
- Maintain/update GIP/QC Database properly to ensure the data input correctly and timely
- Manage Goods Ready Date according to the PO EFD data in GIP to achieve best delivery on time ratio, provide PO management training to vendor when necessary, push vendors to book inspection and shipment on time, in case of exception, contact and push vendor and coordinate with BU in a timely manner
- Manage vendor claims, update timely with BU/GIP
- Accepting / rejecting an order in term of quality in system for the final QC decision
- Visit factories when necessary for business meeting and capacity audit every year (once per year minimum)
- Run Capacity audit at factory
- Track vendor Delivery performance to anticipate DOT issues
- Communicate KPI to vendors in monthly basis and follow up CAPs from vendor in order to hit KPI target
- Conduct vendor capacity audit yearly
- The other task assigned by superior.
职位要求：
- 大学本科以上学历，有1年贸易公司工作经验
- 流利的英语口语和写作能力
- 擅长Excel
- 独立工作以及团队合作的能力
其他待遇：
我们可以提供:
- 相关岗位培训；
- 跨国公司，国际化的工作背景；
- 根据个人能力和意愿可以尝挑战公司内部不同的工作岗位；
- 有机会在不同国家或城市工作；
- 每年可享受15天的带薪年假；
- 额外的商业医疗保险；
- 年度健康体检；
- 工作手机；
